Recording

Location

Located in Room 224 on the second floor of the Indian River County Courthouse

(772) 770-5185

Extensions 3175 and 3135.

The Recording Division creates an index and archives all of the documents that constitute the Official Records of Indian River County. These documents include, but are not limited to: Deeds, Mortgages, Satisfactions, Claims of Lien, Final Judgments and Orders, Notices of Commencement and Declarations of Domicile.

Index data is complete back to October of 1983. When not prohibited by law, document images are viewable from July 1, 1925 to present.

In addition to recording these legal documents, the Recording Division collects money for documentary stamp taxes, intangible taxes, recording fees and other miscellaneous fees. Tax deed auctions are also performed by this department.

Official Records may be accessed at:

  http://ori.indian-river.org/

Frequently Asked Questions

**Please note, effective June 1, 2008, Florida Statute 201.022 has been repealed. A DR-219 form will no longer be required upon the recordation of any deed.**

Is it possible for me to view an actual public record on line?

Yes, certain Official Records may be viewed from 1983 to the present date.

Is it possible to make a copy of the document from the Internet?

Yes.

What is the approximate turnaround time for return of documents?

Documents presented in-person are returned immediately upon completion otherwise up to 7 days.

Can you notarize a document for me?

Yes, the Clerk has authorized notarizing specific recordable documents by a deputy clerk in the Recording Division such as a Notice of Commencement or Termination of Commencement. There is a fee of $5.00 per document to be notarized.

Do you prepare documents?

No, by law we can only accept them for recordation.

What is the daily deadline for recording a document?

Documents filed before 4:30 will be recorded on the same day they are filed.

History of Recording and Probate Records in Indian River County

In 1920 the Florida Statutes set our record keeping requirements for the Clerk of the Court as the recorder of deeds.

Record Books were required to be kept in the following series:

  • Deeds

  • Mortgages

  • Liens

  • Mortgage and Lien Assignments

  • Mortgage and Lien Satisfactions

  • A Filing Register of all instruments recorded

  • Miscellaneous Books

  • Soldier and Sailor's Discharge Books

  • Incorporation Books

  • Marks and Brand Books

In addition, the Probate Records were grouped with the Recording Department records because of the effect on land titles. These records include:

  • Inventories and Appraisements Books

  • Lunacy Book

  • Probate Orders Book

  • Will Record Book

  • Miscellaneous Probate Book.

In 1956 all record series were reorganized. A new single series called the Official Records began on January 1, 1957; this series includes all the Record Books.

At the same time the separate Probate Records were merged into one new series, the Probate Record Books.

The Official Records and the Probate Record Books continued until 1978, when all probate records merged into the "Official Records."

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Tax Deeds